E-Mail Services - Junk E-Mail Filtering And Your E-Mail Reader

Other Wise known as SPAM

Tecitout.com
Outlook (version 2000/2002)
Outlook Express (version 6.0)
Netscape Messenger (version 4.79)
Mac OS X's Mail
Mozilla Mail (version 1.2)
Eudora 5.2
Pine

Outlook (version 2000/2002)

1. You will first need to create a folder to hold your junk e-mail.
   • Go to the "File" menu
   • Choose "Folder"
   • Choose "New Folder"
   • Enter the name of your folder ("Junk" for example)
   • Under the "Folder contains" section, choose "Mail Items" (for Outlook 2000) or "Mail and Post Items" (for Outlook 2002)
   • Under "Select where to place this folder" highlight the Inbox
   • Click "OK"
   • If you are asked about setting a shortcut, click "No"
2. Now, you will create a rule to move junk e-mail into your folder
   • Go to the "Tools" menu
   • Choose "Rules Wizard"
   • Choose "New"
   • In Outlook 2002, select "Start from a blank rule"
   • Choose "Check messages when they arrive" as the type of rule
   • Click "Next"
   • Under "Which condition(s) do you want to check" check the "with specific words in the message header" box
   • In the "Rule description" section, click on the link that says "specific words"
   • In the "Search Text" box, type in: "X-Spam-Flag: YES" (without the quotes)
   • Click "OK"
   • Click "Next"
   • In the "What do you want to do with the message" section check the "move it to the specified folder" box
   • In the "Rule description" section, click on the link that says "specified"
   • Click on the folder you created in step 1
   • If you are asked about setting a shortcut, click "No"
   • Click "OK"
   • Click "Finish"
   • Click "OK"

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Outlook Express (version 6.0)

NOTE: Outlook Express requires that the "Subject Tag" be enabled in your Junk E-Mail Filtering settings.

1. You will first need to create a folder to hold your junk e-mail
   • Go to the "File" menu
   • Choose "New"
   • Choose "Folder"
   • Enter the name of the new folder (perhaps "spam")
     We suggest that you highlight "Inbox" as the folder in which to create your new folder
   • Click "OK"

    

2. Now, you will create a rule to move junk e-mail into your folder
   • Go to the "Tools" menu
   • Choose "Message Rules"
   • Choose "Mail" -- the "Message Rules" window will appear, and if you have never made a message rule before, the "New Mail Rule" window will automatically appear (if it does not, click on "New")
   • In the "Select the Conditions for your rule" section, check: Where the Subject line contains specific words
   • In the "Select the Actions for your rule" section, check: Move it to the specified folder
   • In the "Rule Description" section, click on the link that says "contains specific words".
   • In the text-box, type in: ***** SUSPECTED SPAM *****
   • Note that there are 5 "*" before and after SUSPECTED SPAM
   • Click "Add"
   • Click "OK".
   • In the "Rule Description" section, click on the link that says "specified"
   • Under "Inbox", choose the folder that you created in step 1d.
   • Click "OK".
   • For the name of the rule, choose something like "spam".
   • Click "OK"
   • Click "Apply Now"
   • Make sure the name of the rule that you created earlier is highlighted, and also make sure that "Inbox" is listed in the "Apply to folder" box.
   • Click "Apply Now" -- a confirmation box should pop up, and you should click "OK"
   • Click "Close".
   • Click "OK".

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Netscape Messenger 4.79

1. You will first need to create a folder to hold your junk e-mail
   • Go to the "File" menu
   • Choose "New Subfolder"
   • Enter in the name of the new folder ("Junk" for instance)
     We suggest that your create the new folder as a subfolder of your Inbox
   • Click "OK"
   • Click "OK" again

    

2. Now, you will create a rule to move junk e-mail into your folder
   • Go to the "Edit" menu
   • Choose "Message Filters"
   • Choose "New"
   • For the "Filter Name", choose something like "Junk"
   • Choose the "Match any of the following" option
   • In the left most drop-down box (it should say "sender"), choose "Customize Headers"
   • Choose "New"
   • In the "Custom Header" text-box, type in: X-Spam-Flag
   • Choose "OK"
   • Choose "OK" once again
   • Make sure that the left most drop-down box says "X-Spam-Flag"
   • Make sure that the drop-down box on the right side says "contains"
   • In the text-box to the right of "contains", enter in: YES
   • Under the "Filter action" settings, choose the "Move to folder" option
   • Choose the folder that you created in step 1 from the list of folders
   • The "Description" setting is optional (you can just leave it blank)
   • Click "OK"

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Mac OS X's Mail

1. You will first need to create a folder to hold your junk e-mail
   • Go to the "Mailbox" menu
   • Choose "New Mailbox"
   • Make sure your mail account is listed by Location
   • Enter in the name of the new folder ("spam" for instance)
      
   • Click "OK"

    

2. Now, you will create a rule to move junk e-mail into your folder
   • Go to the "Mail" (main) menu
   • Select "Preferences"
   • Click on the "Rules" icon
   • Click "Add Rule"
   • For Description, type something like "Spam E-Mail Filter"
   • In the select box for conditions, select "all"
   • In the select box that shows "from," select "edit header list"
   • For header, type "X-Spam-Flag"
   • Click "OK"
   • Now, select "X-Spam-Flag" from the select box that shows "from"
   • Next to it, select "is equal to" and enter "YES" in the text box
   • Below that, select "Transfer Message" and next to it the name of the folder you created
   • Click "OK"

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Mozilla Mail 1.2

1. You will first need to create a folder to hold your junk e-mail
   • Go to the "File" menu
   • Choose "New"
   • Choose "Folder"
   • Enter in the name of the new folder ("Spam" for instance)
     We suggest that your create the new folder as a subfolder of your Inbox
   • Click "OK"

    

2. Now, you will create a rule to move junk e-mail into your folder
   • Go to the "Tools" menu
   • Choose "Message Filters"
   • Choose "New"
   • For the "Filter Name", choose something like "Junk"
   • Choose the "Match any of the following" option
   • In the left most drop-down box (it should say "sender"), choose "Customize"
   • In the "New Message Header" text-box, type in: X-Spam-Flag
   • Choose "Add"
   • Choose "OK"
   • In the left drop-down box (which should say "Subject") choose "X-Spam-Flag"
   • Make sure that the drop-down box on the right side says "contains"
   • In the text-box to the right of "contains", enter in: YES
   • Under the "Perform This Action" settings, choose the "Move to folder" option
   • Choose the folder that you created in step 1 from the list of folders
   • The "Description" setting is optional (you can just leave it blank)
   • Click "OK"
   • Click "OK" again

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Eudora 5.2

1. You will first need to create a folder to hold your junk e-mail
   • Go to the "Mailbox" menu
   • Select "New"
   • Enter in the name of the new folder ("Spam" for instance)
   • Do not click the "make a folder" checkbox
   • Click "OK"

    

2. Now, you will create a rule to move junk e-mail into your folder
   • Go to the "Tools" menu in Windows, or the "Window" menu in Mac OS X
   • Select "Filters"
   • Click "New"
   • In the "Match" section, click the box next to incoming
   • In the "Header" text box, type "X-Spam-Flag:"
   • In the text box below, type "YES"
   • In the "Actions" section, select "Transfer To"
   • Select the folder you created in step 1
   • Click "OK"

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Pine

1. You can create both a folder for junk e-mail and the filter rule in one process
   • Type S for setup
   • Type R for rules, then F for Filters
   • Type A for Add
   • Hit enter, and type a name for this rule (perhaps "Spam E-Mail Filtering")
   • Arrow down a line or two past the line that reads "FILTERED MESSAGE CONDITIONS BEGIN HERE"
   • Hit X to enter a custom header, then type X-Spam-Flag
   • Arrow to the "X-Spam-Flag pattern" line that appeared, hit enter and type "YES"
   • Arrow down below "Message is New?" to the line that reads "Yes," and hit enter
   • Arrow down below "Filter Action" to the line just below Move that says "Folder List"
   • Hit enter and type in the name of the folder junk e-mail should be moved to
   • Hit E to Exit
   • Hit Y to save when prompted
   • Hit E again to exit setup

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